Bylaws of the Millbury Parents’ Club
Amended February 2018
Article I: Name
Section 1: The name of the club shall be Millbury Parents’ Club.
Article II: Purposes
Section 1: To sponsor social functions and fundraisers to fund the educational, and the cultural experiences of the Millbury Public School students.
Article III: Membership and Dues
Section 1: The membership must consist of individuals interested in providing better opportunities for the students of Millbury.
Section 2: The dues shall be $5.00 a year
Section 3: The dues must be paid by November 30th to become and remain in good standing and one qualified to vote.
Section 4: All club members will be Criminal Offender Record Information (CORI) checked upon joining and then once every three years while remaining a member. Applications will be administered upon payment of dues. Completed applications are due November 30th. No member can volunteer at an event where students will be present without a completed CORI check.
Article IV: Meetings
Section 1: The club shall meet once a month, September through May on a fixed schedule as determined by board. Schedule must be publicized prior to first meeting in September.
Section 2: The President shall have the power to postpone a meeting or call a special meeting of the club. Any changes to meeting schedule or additional meetings must be publicized.
Section 3: The board shall meet regularly at the discretion of the President or any member of the board. At least one half of the board must be present.
Section 4: Any member of the School Administration has the privilege of speaking on matter of education to the club upon notification to the President.
Article V: Officers and Elections
Section 1: The club shall be administered by a board consisting of four (4) to eight (8) members of the club to be elected annually in April. Election results will be made available to any member the night of the election.
Section 2: The newly elected board shall meet to elect officers. These officers shall be announced and installed at the May meeting.
Section 3: The officers shall be: President, Vice-President, Secretary, Treasurer, and up to four (4) additional board members who may constitute the nominating committee.
Section 4: Tenure of office shall be one (1) year. No board member shall be elected for more than two (2) consecutive terms. Board members shall be eligible for re-election after a lapse of one (1) year. Board member may serve for one (1) additional year to the two (2) consecutive years currently in effect if no other nominations are received, and the member is willing.
Section 5: The vacancy of a board position, with the exception of the President, shall be filled at the next regular meeting.
Article VI: Duties of the Board
Section 1: The President shall be presiding member at all club and board meetings. He/She shall have the power to appoint all committee chairpersons. He/She shall perform all other duties usually pertaining to the office.
Section 2: The Vice-President shall assist the President in all his/her duties and shall be presiding officer in the absence of the President. He/She shall be chairperson of the nominating committee.
Section 3: The Secretary shall keep a true and accurate record of the proceedings of the club. He/She shall relinquish this record to her successor. He/She shall be responsible for any and all correspondence.
Section 4: The Treasure shall be entrusted with the custody of the funds. He/she shall be prepared to present a report to the club at the regularly scheduled monthly meeting. His/her reports and accounts shall be subject to audit.
Section 5: The duties of the additional board members may include programs, publicity, correspondence, attendance and any other duties deemed necessary by the board.
Section 6: The board has the authority to spend up to $150.00 for extraordinary expenses that arise between monthly meetings. This is to include, but not be limited to, when a current resident(s) of Millbury, who has a child/children currently attending at least one of Millbury’s schools or Blackstone Valley Regional Vocational Technical High School, or are a staff member at one of the schools, suffers a tragic event.
Section 7: Board members shall be present at all monthly club meetings. If they are unable to attend and have a report to give (example: Treasurer or secretary), their report shall be read by another board member. A Treasurer’s and Secretary’s Report should be read at all monthly meetings.
Section 8: The Millbury Parents’ Club shall not, as a group, endorse or support any opinion publicly on matters unrelated to Millbury Parents’ Club business.
Article VII: Order of Business
Section 1: The order of business at a regular meeting shall be: Call to Order, Secretary’s Report, Treasurer’s Report, Reports of Social and Standing Committees, Unfinished Business, New Business, and Adjournment.
Section 2: The order of business may be changed by the President with board approval.
Article VIII: Voting
Section 1: A Quorum shall consist of those members present.
Section 2: A majority vote shall be required at all club meetings to approve all expenditures. A majority consists of two third of the members present.
Section 3: In between scheduled meetings, if a vote in necessary to approve an expense or make a club decision an email will be sent to the members that explains the proposed action and includes a response due date. A response from two thirds of the members, within the allotted time frame, shall constitute a majority vote.
Article IX: Amendments
Section 1: These bylaws may be amended at any regular meeting of the club by 2/3 vote of the membership present and voting, provided the proposed amendment has been submitted in writing at the previous regular meeting.
Article X: Parliamentary Authority
Section 1: The rules contained in the current edition of “Robert’s Rules of Order” shall govern the club in all cases to which they are consistent with the bylaws or any special ruling of the club.
Article XI: Scholarships
Section 1: The club scholarships will be available to all graduating seniors of Millbury High School or Blackstone Valley Regional Vocational Technical High School, who are current residents of Millbury and have been accepted into a program of higher education or have been hired as an apprentice and have documentation of such hiring, and are furthering their training in the trade they have studied.
Section 2: The Recipient must present the following:
a): Completed MPC Application Form
b): Transcript of Academic Grades
c): List of School Activities, Public and/or Community Service, and work history (if applicable).
d): List of character references
(e): A written essay on how community service has had a positive impact on you, that also includes at least one of the following topics “Why I want to further my education/training”; and/or “why a scholarship would be instrumental in furthering my education.”
Section 3: The Scholarship Committee will review the application(s) to ensure all requirements in Section 2 are met and to select the most suitable candidate(s). The number of scholarships will be determined by the scholarship committee.
Section 4: The selected recipients will receive a maximum scholarship of $1,000.00 with all awards totaling no more than $5,000.00.
Section 5: The scholarship Committee will have printed and available MPC application forms for High School seniors by a date to coincide with the High School Guidance Office scholarship offering each year. All MPC Applications must be made available to the Scholarship Chairperson by the second Tuesday in April or they will not be accepted.
Section 6: The President and/or an appointed member of the committee will present the Scholarship at the High School Award Night. Upon graduation, the recipient will be notified by the Treasurer who will present them with a bank check made out to the student for the total amount, upon receipt of an acceptance letter from the school or Trade of their choice.